Records registry

All EU institutions have the legal obligation to keep a central register of records of activities processing personal data (Article 31 of Regulation 2018/1725).

The register shall contain at least the following information (Article 31(1) of the Regulation):

  • name and contact details of the controller, the data protection officer and, where applicable, the processor and the joint controller;
  • the purposes of the processing description of the categories of data subjects and of the categories of personal data;
  • the categories of recipients to whom the personal data have been or will be disclosed;
  • where applicable, transfers of personal data to a third country or an international organisation and the documentation of suitable safeguards;
  • where possible, the envisaged time limits for erasure of the different categories of data;
  • where possible, a general description of the technical and organisational security measures to protect those personal data. 

The list of records of FRA activities processing personal data, with hyperlinks to the relevant record, follows.

Downloads
21 October 2024
Record of processing activity - Expert workshop on the role of National Human Rights Institutions in ensuring the fundamental rights compliance of EU funds, Vienna, Austria, 26-27 November 2024 (283.56 KB)
16 October 2024
Record of processing activity - Probation and appraisal of the Director (272.66 KB)
27 August 2024
Record of processing activity - FRA Diplomatic Community Event (270.22 KB)
26 August 2024
Record of processing activity - Annual CharterXchange event (245.55 KB)
23 August 2024
Record of processing activity - Expert meeting on assessing high-risk AI (291.75 KB)
05 August 2024
Record of processing activity - FRA project on Assessing high-risk artificial intelligence: selected use-cases – interview and focus groups (271.11 KB)
16 July 2024
Record of processing activity - Handling of Article 90(2) complaints by the Appeals Committee (309.22 KB)
09 July 2024
Record of processing activity - FRA’s Facilities Booking App (235.49 KB)
08 July 2024
Record of processing activity - Expert workshop on civic space monitoring and protection from 16 to 18 September 2024 (284.03 KB)
02 July 2024
Record of processing activity - The informal procedure under EB Decision 2019/02 for dealing with psychological and sexual harassment (277.83 KB)
26 June 2024
Record of processing activity - Fieldwork of the project ‘The impact of addressing terrorist content online on fundamental rights’ (280.13 KB)
13 June 2024
Record of processing activity - Selection of confidential counsellors (261.19 KB)
12 June 2024
Record of processing activity - Research and data collection in the context of the implementation of the FRANET framework contracts 2022-2027 (360.54 KB)
03 June 2024
Record of processing activity - Digitalisation of justice: fundamental rights guidance (347.08 KB)
30 May 2024
Record of processing activity - Roma Survey 2024 (306.44 KB)
02 May 2024
Record of processing activity - Project on remote biometric identification for law enforcement purposes (338.56 KB)
22 March 2024
Record of processing activity - Interviews and survey with authorities and other stakeholders at Border Crossing Points for FRA project on the fundamental rights implications of the Entry-Exit System (337.42 KB)
22 March 2024
Record of processing activity - Consultation of stakeholders in the context of the implementation of the framework contract 21-3030-03/FWC1/FRA – Provision of evaluation and feedback services (286.69 KB)
07 March 2024
Record of processing activity - Online survey of ENVR experts for FRA project on the fundamental rights protection of persons with disabilities living in institutions (325.39 KB)
05 March 2024
Record of processing activity - IT Service Management Ticketing System - JIRA (384.26 KB)
13 February 2024
Record of processing activity - Workshop and final conference under regional project on supporting NHRIs, 20-22 February 2024, Brussels (287.8 KB)
01 February 2024
Record of processing activity - Interviews for project 'Fundamental rights protection of persons with disabilities living in institutions' (339.35 KB)
29 January 2024
Record of processing activity - Collection of information among Jewish Communities on the situation after October 7th 2023 (243.55 KB)
22 January 2024
Record of processing activity - Workshop on forced returns monitoring in Athens, Greece, on 22-23 January 2024 (277.75 KB)
22 January 2024
Record of processing activity - Interviews with experts and authorities for FRA’s project on the fundamental rights implications of the Entry-Exit System (330.93 KB)
19 January 2024
Record of processing activity - Ex-post control on the compliance with EB decision 2022/03 “Application by analogy of the Commission Decision C(2022)1788 on working time and hybrid working” (269.49 KB)
19 January 2024
Record of processing activity - Consultation of stakeholders in the context of FRA’s Consolidated Annual Activity Report 2023 (275.67 KB)
10 January 2024
Record of processing activity - Research on fundamental rights compliance at the EU's external land and sea borders (271.92 KB)
15 December 2023
Record of processing activity-FRF 2024 (314.03 KB)
29 November 2023
Record of processing activity-Consultation of stakeholders -evaluation services FW-2-FRA-06 (307.53 KB)
29 November 2023
Record of processing activity- Violence against Women-Ukraine (307.39 KB)
22 November 2023
Record of processing activity - Expert meeting on digitalisation and justice: fundamental rights guidance 28-11-2023 (272.72 KB)
14 November 2023
Record of processing activity - Setting up an online platform in the framework of the regional project Supporting National Human Rights Institutions in monitoring fundamental rights and the fundamental rights aspects of the rule of law (291.39 KB)
14 November 2023
Record of processing activity - Expert meeting on fundamental rights and environmental protection in hybrid format on 16-11-2023 (296.38 KB)
14 November 2023
Record of processing activity - Foresight workshop on fundamental rights and environmental protection in person on 17-11-2023 (233.19 KB)
19 October 2023
Record of processing activity - Consultation, cooperation and meetings with Member States National Liaison Officers (NLOs) including the organisation of FRA-NLO Meetings (356.42 KB)
04 October 2023
Record of processing activity - Event “International Conference on Anti-Racism in the European Union” on 2-3 November 2023 (1.04 MB)
04 September 2023
Record of processing - Event “CharterXChange" on 11-13 December 2023 (243.49 KB)
30 August 2023
Record of processing activity - Expenditure operations (976.88 KB)
03 August 2023
Record of processing activity - Training app (773.05 KB)
31 July 2023
Record of processing activity – Article 90 (855.17 KB)
04 July 2023
Record of processing activity - Medical Advisor booking app (940.55 KB)
27 June 2023
Record of processing activity - Recovery of debts (924.24 KB)
22 June 2023
Record of processing activity - HAN (1.07 MB)
09 June 2023
Record of processing activity - Survey on women’s life and wellbeing (1.32 MB)
08 June 2023
Record of processing activity - LGBTIQ Survey III (1.13 MB)
27 April 2023
Record of processing activity - FRA survey on organisations providing support to people fleeing Ukraine (1.1 MB)
29 March 2023
Record of Processing Activity - Event ‘High-level Conference on Institutional protection of fundamental rights in times of crises’ (1.17 MB)
29 March 2023
Record of Processing Activity - Use of Meetergo (296.45 KB)
27 March 2023
Record of Processing Activity - Charter experts webinar 29 March 2023 (936.22 KB)
24 January 2023
Record of processing activity - 3rd version - Data subjects AS3 website survey (334.85 KB)
23 January 2023
Record of processing activity - Consultation of stakeholders in the context of the specific contract 04 under FWC 21-3030-04/ EU Agency for Fundamental Rights (679.69 KB)
22 December 2022
Record of processing activity - FRA external and internal selection procedures (1.19 MB)
05 December 2022
Record of processing activity – Welfare reimbursement (293.6 KB)
29 November 2022
Record of processing activity - Experiences of Requested Persons in EAW proceedings (283.04 KB)
11 November 2022
Record of processing activity - Local authority experts (320.8 KB)
09 November 2022
Record of processing activity - FRA consultative event on EU funds & fundamental rights (325.87 KB)
28 October 2022
Record of processing activity - Third FRA survey on discrimination and hate crime against Jews in the EU – online data collection and website (313.73 KB)
29 September 2022
Record of processing activity - Stakeholder Consultation in the context of the Third FRA survey on discrimination and hate crime against Jews in the EU (1.15 MB)
23 September 2022
Record of processing activity - Handling of data stored in the Agency's contacts database (702.97 KB)
07 September 2022
Record of processing activity - Recording of meetings, training and info sessions (703.38 KB)
07 September 2022
Record of processing activity - NLO meeting October 2022 (536.81 KB)
06 September 2022
Record of processing activity - Matrix application (319.13 KB)
29 August 2022
Record of processing activity - Stakeholder consultation on Director's Note 2024 (241.51 KB)
25 August 2022
Record of processing activity - Call for expressions of interest 2022 for the members of the Scientific Committee of FRA (308.53 KB)
25 August 2022
Record of processing activity - EU Charter of Fundamental Rights experts event October 2022 (265.94 KB)
02 August 2022
Record of processing activity - FRA Survey on Ukrainian Refugees (269.55 KB)
20 July 2022
Record of processing activity - Victims of hate crime in Romania – Focus groups (273.1 KB)
15 July 2022
Record of processing activity - Human Rights Leaders and Experts Meeting (682.84 KB)
05 July 2022
Record of processing activity - Missions (298.81 KB)
05 July 2022
Record of processing activity - Cooperation and consultation with Human Rights Cities (776.91 KB)
30 June 2022
Record of processing activity - Consultation of stakeholders - Evaluation services - Scenario-based strategy for FRA (292.37 KB)
30 June 2022
Record of processing activity - Children as victims of crimes in Romania – Focus groups (338.04 KB)
15 June 2022
Record of processing activity - Research Project on ‘GDPR: the experience of data protection authorities’ (328.24 KB)
02 June 2022
Record of processing activity - Innovation Hub (277.04 KB)
23 May 2022
Record of processing activity - Data collection from digital platforms (305.33 KB)
13 May 2022
Record of processing activity - Declarations of interest (1006.15 KB)
12 May 2022
Record of processing activity - Whistleblowing proceedings (834.59 KB)
04 May 2022
Record of processing activity - 64th EB - 39th MB (917.23 KB)
04 May 2022
Record of processing activity - Fundamental Rights Dialogue (963.16 KB)
21 April 2022
Record of processing activity - Social media (873.27 KB)
12 April 2022
Record of processing Activity - CERT-EU services (1.15 MB)
11 March 2022
Record of processing activity - Consultation of stakeholders - Evaluation services (842.29 KB)
11 March 2022
Record of processing activity - Digital verification of COVID-19 certificates upon entry of FRA premises (967.05 KB)
10 March 2022
Record of processing activity - Procedural safeguards in EAW proceedings (755.96 KB)
04 March 2022
Record of processing activity - Providing technical assistance to national bodies - EU Charter & CRPD compliance of EU funds (887.13 KB)
22 February 2022
Record of processing activity - Mapping of national (EU-27) legal experts on the Charter of Fundamental Rights of the EU (1.11 MB)
17 February 2022
Record of processing activity - Conducting interviews on the role of equality bodies in combating hate crime (908.27 KB)
14 February 2022
Record of processing activity - Analysing online hatred Interviews (696.8 KB)
08 February 2022
Record of processing activity - Consultation of stakeholders - Performance monitoring and reporting - ICF (905.72 KB)
03 January 2022
Record of processing activity - EU Survey on Immigrants (257.06 KB)
17 December 2021
Record of processing activity - FRA consultations with civil society (322.31 KB)
03 December 2021
Record of processing activity - Event 62nd Executive Board and 38th Management Board meetings (937.83 KB)
18 October 2021
Record of processing activity - SYSPER (266.9 KB)
16 September 2021
Record of processing activity - Virtual seminar on the role of the Charter of Fundamental Rights of the EU in the work of Equality Bodies and National Human Rights Institutions - 20-22 October 2021 (885.57 KB)
15 September 2021
Record of processing activity - 61st Executive Board and 37th Management Board meetings taking place on 24 September 2021 in a virtual meeting (919.55 KB)
12 August 2021
Record of processing activity - Usability testing of online tools and services (912.42 KB)
26 July 2021
Record of processing activity - Fundamental Rights Forum 2021 (2.76 MB)
24 June 2021
Record of processing activity - HRCN Tipik (862.47 KB)
24 June 2021
Record of processing activity - HRCN videos (799.43 KB)
30 April 2021
Record of processing activity - Selection procedure for traineeships (524.75 KB)
12 April 2021
Record of processing activity - Research on the fundamental rights situation of long-term residents in the EU (702.33 KB)
06 April 2021
Record of processing activity - Call for proposal of sessions for the event Fundamental Rights Forum 2021 (855.67 KB)
06 April 2021
Record of processing activity - Fieldwork research with children on procedural safeguards for children who are suspects or accused in criminal proceedings (1.95 MB)
06 April 2021
Record of processing activity - Research on evidence on bias when using algorithms - simulation and testing of selected cases (856.82 KB)
25 February 2021
Record of processing activity - Staff committee elections March 2021 (914.68 KB)
18 February 2021
Record of processing activity - Legal aid in pre-removal detention and COVID19 (752.97 KB)
17 February 2021
Record of processing activity - Data Subjects FRD2 (1.33 MB)
17 February 2021
Record of processing activity - Expert interviews (SR 47) (727.29 KB)
17 February 2021
Record of processing activity - Procedural safeguards children (713.57 KB)
17 February 2021
Record of processing activity - Fundamental Rights Charter Event (862.2 KB)
26 January 2021
Record of processing activity - Evaluation services (810.37 KB)
20 January 2021
Record of processing activity - FRP 2021 (981.87 KB)
17 December 2020
Record of processing activity - Roma Survey 2020 (910.52 KB)
07 December 2020
Record of processing activity - MB&EB meetings (904.94 KB)
03 December 2020
Record of processing activity - Use of Microsoft Office 365 (359.89 KB)
01 December 2020
Record of processing activity - COVID19 (236.89 KB)
01 December 2020
Record of processing activity - Request for exception BREXIT (553.1 KB)
17 November 2020
Record of processing activity - FRA website and web services (364.78 KB)
28 October 2020
Record of processing activity - Stakeholder consultation 2022 (686.37 KB)
28 October 2020
Record of processing activity - Registration of data subjects requests (712.56 KB)
27 October 2020
Record of processing activity - Data subjects complaints (1.68 MB)
27 October 2020
Record of processing activity - FRP registration (711.88 KB)
27 October 2020
Record of processing activity - Monitoring of ICT Systems and E-communications (973.55 KB)
27 October 2020
Record of processing activity - Incoming and outgoing registered mail (677.72 KB)
27 October 2020
Record of processing activity - Expert meetings organised by FRA (808.85 KB)
27 October 2020
Record of processing activity - Scientific Committee selection (336.98 KB)
27 October 2020
Record of processing activity - FRA Infobox (778.35 KB)
27 October 2020
Record of processing activity - Interviews for project 'Fundamental rights protection of persons with disabilities living in institutions' (339.35 KB)
27 October 2020
Record of processing activity - Roma stakeholders contact list (910.57 KB)
27 October 2020
Record of processing activity - eMedia Toolkit (1.17 MB)
27 October 2020
Record of processing activity - Access to FRA survey data through GESIS data archive (769.33 KB)
27 October 2020
Record of processing activity - Stakeholder Consultation on Directors Note 2021 (716.19 KB)
27 October 2020
Record of processing activity - Access to FRA survey data through UK Data Service (1.87 MB)
27 October 2020
Record of processing activity - Background research on National Parliament Focal Points (761.27 KB)
27 October 2020
Record of processing activity - The impact of the Terrorism Directive on fundamental rights (896.05 KB)
27 October 2020
Record of processing activity - Cisco Webex Meetings (775.02 KB)
27 October 2020
Research project on Presumption of innocence (Second phase) (753.24 KB)
22 October 2020
Record of processing activity - Establishment of Fundamental Rights Monitors (718.18 KB)
21 October 2020
Record of processing activity - Video interviews with journalists-editors for the eMedia Toolkit (712.56 KB)
21 October 2020
Record of processing activity - Access to documents (733.31 KB)
21 October 2020
Record of processing activity - Fundamental Rights Dialogue virtual event, 13 November 2020 (1.06 MB)
14 July 2020
Record of proccessing activity - Psycho-socio support service FRA staff (808.15 KB)
14 July 2020
Record of proccessing activity - Bodies of the Agency (MB, EB, SC) (1.2 MB)