Any EU citizen and any natural or legal person residing or having its registered office in the EU has a right of access to the documents held by the Agency, subject to the conditions laid down in Regulation (EC) No 1049/2001 regarding public access to European Parliament, Council and Commission documents (hereafter referred as “the Regulation”) and without prejudice to the measures set up in the Decision adopted on 14 December 2012 by the Management Board of the European Union Agency for Fundamental Rights.
To make an application for access to a document held by the Agency in the exercise of its functions, please complete the form available below (online or as a PDF file). Your application must be written in one of the EU's official languages and can be sent to the Agency by post, by fax or electronically. The application must be made in a sufficiently precise manner and must contain, in particular, sufficient elements to enable the Agency to identify the document or documents requested. You may also state the language in which you wish to receive the document and an alternative language should your first choice be unavailable. Please note that documents can be supplied only in existing languages and formats. The Agency is not required to create a new document, translate a document or gather information in order to reply to your application.
As soon as the Agency receives your application, an acknowledgement will be sent to you together with a unique registration number assigned to your request. The Agency will deal with your application within a maximum of fifteen working days, unless that period is extended on the conditions laid down in the Regulation.
The Agency may refuse access to a document, inter alia, where its disclosure would undermine the protection of public interest, privacy and the integrity of the individual, commercial interests, legal proceedings and legal advice or if its disclosure would seriously undermine the decision-making process of the Agency.
If your application is refused, or if you do not receive a reply within the period laid down, you may make a confirmatory application to the Agency within fifteen working days using the same form stating that it is a confirmatory application and giving the registration number which will have been sent to you with the acknowledgement of your initial application.
The processing of personal data entered on the application form is subject to the protection policies established by Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data.
See the Data Protection page for details. You can also access the related Privacy notice for data subjects requesting access to documents.
PDF form to be printed and sent by fax, post or e-mail
European Union Agency for Fundamental Rights
Document Access Coordinator
Fax: +43 1 503 13 85